Question 1

Does it handle DepEd’s official grading requirements?

Accepted Answer

Yes. Grades are computed on the 3-term (T1/T2/T3) system the new DepEd curriculum requires — not the old quarters — automatically calculated from Written Works, Performance Tasks, and Exams at the correct weights per subject type, using the official Adjusted Transmutation Table.

Question 2

Can we print official Form 138 and Form 137?

Accepted Answer

Yes, both are print- and PDF-ready with signature lines included, generated directly from the same live grades your teachers already entered — never a second, manually maintained copy that can drift out of sync.

Question 3

If a teacher is still entering grades, can parents see it too early?

Accepted Answer

No. A term’s grades stay invisible to parents and students until the teacher explicitly finalizes that term. School leadership can reopen a finalized term to fix a mistake without losing the audit trail of what changed.

Question 4

How does attendance check-in actually work?

Accepted Answer

Students and staff tap an RFID card or QR code at the gate; it’s recorded in 1–3 seconds, with a photo flash to confirm the right person checked in.

Question 5

What happens if the internet goes down during the school day?

Accepted Answer

Check-in keeps working. The kiosk caches your student roster locally, queues each tap on the device itself, and automatically syncs everything the moment the connection comes back — no lost attendance records.

Question 6

Can parents pay tuition online?

Accepted Answer

Families can submit a GCash payment screenshot for the school cashier to review, or pay at the school. Automated hosted checkout is currently paused; it will be available only after payment-provider setup and verification are complete. A screenshot is not a confirmed payment until the cashier approves it.

Question 7

How do parents get connected to their child’s account?

Accepted Answer

The school generates a one-time invite code or link. The parent creates their own account with it and is linked to their child automatically — no shared logins, no manual account setup per family.

Question 8

Is our school’s data isolated from other schools on the platform?

Accepted Answer

Access controls at the database and application levels restrict school records by role, school and assigned responsibilities. We review and strengthen these controls as the platform develops; schools should also protect their accounts and use their assigned access responsibly.

Question 9

Can one person hold a combined role, like registrar-and-cashier, or teacher-and-guidance-counselor?

Accepted Answer

Yes. Small Philippine schools rarely have a separate person for every office — the system models real combined roles instead of forcing you to create a second fake account.

Question 10

Are guidance counseling notes private, even from the principal?

Accepted Answer

Yes, by design. The database itself has no way to edit or delete a guidance note once it’s saved, and no other role — not even a school admin or principal — has permission to read it.

Question 11

If a student transfers out or graduates, do we lose their records?

Accepted Answer

Never. Per DepEd Order 54, s.2016, students are archived with a status — transferred, dropped, or graduated — and the school keeps their full academic record permanently.

Question 12

Is this actually being used by a real school, or just a demo?

Accepted Answer

A real one — see the case study above. 4TH WATCH MARANATHA CHRISTIAN ACADEMY in Mindanao runs real attendance, grading, and tuition activity on Edukitor today.

Edukitor: School Management Made SimpleSchool Management System for Philippine Schools

A complete school information system

LMS with AI Question Maker

SEL And Learner Wellbeing

HRMS — Employee & Payroll

For every role in your school

Save time. Stay accurate. Build trust.

Cut the paperwork

Improve accuracy

Secure by design

Proven at a real school in Mindanao

168 students. One platform.

Common questions from Philippine schools

Ready to modernize your school?